Speaker Guidelines

Presentation Format (15 Minute Corporate Presentation)

• All presenters at the 2nd Annual BIO National Venture Conference are asked to prepare and submit their presentations in Microsoft PowerPoint for PC.
• Presentations will be limited to 15 minutes in length, including Q&A.  We highly suggest keeping the presentation to 10-12 minutes and reserving 3-5 minutes for Q&A.
• Presentations must be submitted on CDs, flash cards, or USB ports.
• If your presentation contains an embedded video, please be sure it is in avi, wmv, or MPEG format. Presentations will be equipped with audio.
  

Submit Presentations On Site(Clarendon): Immediately upon your arrival at the Sheraton, bring your presentation to the Speaker Ready Room to check it in to the Conference.

• Allow time to test the presentation. Your presentation MUST be received in the Speaker Ready Room no later than 4 hours prior to your scheduled presentation. (If your presentation is in the morning, be sure to check in your presentation the day before.)
• Bring a back-up copy of your presentation with you to the Conference.
  

Speaker Ready Room(Clarendon): The staff in the speaker ready room will be available to assist you in reviewing and testing your presentation.

• Only the presenter will have access to the presentation file once it is checked into the Speaker Ready Room server. At the end of each day, presentations for that day will be deleted from the presentation room PCs and the server.
• Speaker Ready Room Hours:
  • March 31st: 7:30am-5:00pm
  • April 1st: 7:30am-3:30pm 

Presentation Room: A dedicated computer operator will be assigned to each session room and will advance all slides by presenters.

• At the podium, each presenter will have a preview monitor to view their presentations without turning their heads and a "cue light" to prompt the operator to advance their PowerPoint presentation slides.
• No overhead projectors will be provided.
• Each room will be equipped with an electronic timer in full view of the presenter. The 15-minute time limit will be strictly enforced.
• Presenters will NOT be permitted to hook a laptop to the digital projector in the presentation room.
• Microphones will be provided.
• Please plan on arriving in your presentation room 15 minutes prior to the start of your presentation.